What should be on the cover sheet of a fax?
What Should a Fax Cover Sheet Include? Date/Time. Sender's company info — company name, address, phone number, and fax number. Sender's contact information — name, email address, and direct phone number. Recipient's name and fax number. Number of pages. A short message to the recipient (optional)
E-PHI does not include paper-to-paper faxes or video teleconferencing or messages left on voice mail, because the information being exchanged did not exist in electronic form before the transmission. In contrast, the requirements of the Privacy Rule apply to all forms of PHI, including written and oral.
How do you make a personal fax cover sheet?
What Should a Fax Cover Sheet Include? Date/Time. Sender's company info — company name, address, phone number, and fax number. Sender's contact information — name, email address, and direct phone number. Recipient's name and fax number. Number of pages. A short message to the recipient (optional)
What should be included in a fax cover sheet?
What Should a Fax Cover Sheet Include? Date/Time. Sender's company info — company name, address, phone number, and fax number. Sender's contact information — name, email address, and direct phone number. Recipient's name and fax number. Number of pages. A short message to the recipient (optional)
Can you put a patient's name on a fax cover sheet?
Although the content of a narrative on a fax cover sheet is optional, it does help to use a few buzz words, and always make it easy for someone to contact you if they received the fax incorrectly. First of all, do not use the patient's name or other PHI in the subject line on the fax cover sheet.
Patient information should only be faxed to fulfill a treatment, payment or healthcare operations obligation or a specifically authorized request (see COMP. 103 Use and Disclosure of Protected Health Information).
What is a secure cover sheet?
PROTECT YOUR FAXES FROM. UNAUTHORIZED DISCLOSURE A cover sheet provides a shield against accidental disclosure of patient information and also insures if an unauthorized third party receives the fax they can report it back to the sending party without disclosing privileged information.
What is a proper fax cover sheet?
A fax cover sheet is a page that is faxed to your recipient before your actual fax message and is used to identify the sender, the intended recipient, the subject, and maybe a few lines about the content of the attached documents.
Can you put PHI on fax cover sheet?
Both physical and digital faxes require cover sheets if they contain PHI.
What statement must be on the fax cover sheet to ensure the security of these faxed documents?
Finally, the HIPAA fax cover sheet disclaimer should also contain a warning that states that unauthorized viewing, reviewing, disclosing, or distributing the information in the transmission may be prohibited by the Privacy Rule or other applicable law.
Can a fax cover sheet contain PHI?
HIPAA compliant cover sheets include directions for the handling of the documents to ensure the security of patient data. Most importantly, HIPAA compliant cover sheet disclaimers indicate the information in the fax is PHI for viewing and use only by authorized entities.
What should a fax cover sheet include?
What Should a Fax Cover Sheet Include? Date/Time. Sender's company info — company name, address, phone number, and fax number. Sender's contact information — name, email address, and direct phone number. Recipient's name and fax number. Number of pages. A short message to the recipient (optional)
What is a HIPAA statement for fax cover sheets?
An Example of a HIPAA Fax disclaimer: This transmission is intended for the exclusive use of the individual or entity to whom it is addressed and may contain information that is proprietary, privileged, confidential and/or exempt from disclosure under applicable law.
What is the confidentiality statement for fax cover sheets?
Facsimile Cover Sheet Disclaimers That the information is privileged or confidential; That it is intended for use only by the addressee; That use of the information is strictly prohibited; To please notify the sender of the erroneous receipt.
Do you still need a fax cover sheet?
Although your fax message does not require a fax cover sheet, it is important to include one. You need to make sure whoever receives the fax routes it to the intended party, and they know who the sender is. The fax cover sheet template does all of this for you. You can easily create your own fax cover sheet using Word.
What is a confidentiality statement for fax cover sheet?
Facsimile Cover Sheet Disclaimers That the information is privileged or confidential; That it is intended for use only by the addressee; That use of the information is strictly prohibited; To please notify the sender of the erroneous receipt.
How do I make a fax cover sheet in Pages?
How To Make A Fax Cover in Apple Pages Details of the Sender. Details of the Recipient. Indicate the Number of Pages. Write What the Fax Is All About. Add Additional Details. You Can Edit Your Fax Cover in Apple Pages.